Privacy Statement on the Use of Information Gathered by LawProse, Inc.

The following statement applies only to visitors to LawProse's website, LawProse customers and individuals who submit their information directly to LawProse, Inc. and is intended to address concerns about the types of information gathered from them, if any, and how their information is used. This policy statement does not cover or warrant the policies of LawProse customers who use our platform's technology in their marketing activities.

Cookies

A "cookie" is a small file containing information that is placed on a user's computer by a web server. Typically, these files are used to enhance the user's experience of the site, to help users move between pages in a database, or to customize information for a user.

Any information that LawProse webservers may store in cookies is used for internal purposes only. Cookie data is not used in any way that would disclose personally identifiable information to outside parties unless LawProse is legally required to do so in connection with law enforcement investigations or other legal proceedings.

If an individual clicks on an e-mail link we place a cookie on the individual's web browser to track their activity on lawprose.org.

Logs and Network Monitoring

LawProse maintains log files of access to its site and also monitors network traffic for the purposes of site management. This information is used to help diagnose problems with the server and to carry out other administrative tasks. Log analysis tools are also used to create summary statistics to determine which information is of most interest to users, to identify system problem areas, or to help determine technical requirements.

Information such as the following is either collected or may be collected in these files:
Hostname: the hostname and/or IP address of the computer requesting access to the site

  • User-Agent: the type of browser, its version, and the operating system of the computer requesting access (e.g., Netscape 4 for Windows, IE 4 for Macintosh, etc.)
  • Referrer: the web page the user came from
  • System date: the date and time on the server at the time of access
  • Full request: the exact request the user made
  • Status: the status code the server returned, e.g., fulfilled request, file not found
  • Content length: the size, in bytes, of the file sent to the user
  • Method: the request method used by the browser (e.g., post, get)
  • Universal Resource Identifier (URI): the location of the particular resource requested. (More commonly known as a URL.)
  • Query string of the URI: anything after a question mark in a URI. For example, if a keyword search has been requested, the search word will appear in the query string.
  • Protocol: the technical protocol and version used, i.e., http 1.0, ftp, etc.

The above information is not used in any way that would reveal personally identifying information to outside parties unless LawProse is legally required to do so in connection with law enforcement investigations or other legal proceedings.

E-mail and Form Information

If a member of the general public sends LawProse an e-mail message or fills out a web-based form with a question or comment that contains personally identifying information, that information will only be used to respond to the request and analyze trends. The message may be circulated amongst LawProse personnel and partners to address your question.  Such information is not used in any way that would reveal personally identifying information to outside parties unless System Administration is legally required to do so in connection with law-enforcement investigations or other legal proceedings.

Collected Information:

We require customers who register to use the services offered on our Site (collectively, the "Service") to give us contact information, such as their name, company name, address, phone number, and e-mail address, and billing information, such as billing name and address. At the time you express interest in attaining additional information, or when you register for the Service, we may also ask for additional personal information, such as title, department name, fax number, or additional company information, such as number of employees, or industry. Customers can opt out of providing this additional information by not entering it when asked.

We may also use the information to contact customers to further discuss customer interest in our company, the Service that we provide, and to send information regarding our company, such as promotions and events. Customers are invited to receive an e-mail newsletter by providing an e-mail address. Customer e-mail addresses and any personal customer information will not be distributed or shared with third parties. Customers can opt out of being contacted by us, or receiving such information from us, at any time by sending an e-mail to lawprose@lawprose.org or info@lawprose.org. Separately, customers are also asked to provide an e-mail address when registering for the Service, in order to receive a username and password. We may also e-mail information regarding updates to the Service or company, and will send a Customer Newsletter. Again, e-mail will not be distributed or shared and customers can opt out of receiving any communication by e-mailing us at lawprose@lawprose.org at the time it is distributed, or at the time any customer registers for the Service.

This billing information is not used by LawProse for marketing or promotional purposes. LawProse uses a third-party intermediary to manage the credit-card processing. Other third parties, such as content providers, may provide content on the web site but they are not permitted to collect any information nor does LawProse share user information with these parties.

LawProse will not review, share, distribute, print, or reference any such Data except as provided in the LawProse Terms of Service, or as may be required by law. Individual records may at times be viewed or accessed only for the purpose of resolving a problem, support issue, or suspected violation of the LawProse Terms of Service, or as may be required by law. Of course, customers are responsible for maintaining the confidentiality and security of their user registration and password.

LawProse may also collect certain information from visitors to and customers of the Site, such as Internet addresses. This information is logged to help diagnose technical problems, and to administer our Site in order to constantly improve the quality of the Service. We may also track and analyze non-identifying and aggregate usage and volume statistical information from our visitors and customers and provide such information to third parties.

If a user elects to use our referral service for informing a friend about our site, we ask them for the friend's name and e-mail address. LawProse will automatically send the friend a one-time e-mail inviting them to visit the site.

Links

This site may contain links to other sites. LawProse is not responsible for the privacy practices or the content of such websites.

Security

This site has security measures in place to protect from loss, misuse, and alteration of the information.

How we protect your privacy

We use security measures to protect against the loss, misuse, and alteration of data used by our system.

Sharing and Usage

We will never share, sell, or rent individual personal information with anyone unless ordered by a court of law. Information submitted to us is only available to employees managing this information for purposes of contacting you or sending you e-mails based on your request for information and to contracted service providers for purposes of providing services relating to our communications with you.

Testimonials

LawProse gets approval from testimonial participants.

Tutorial and Promotional Videos

In order to produce videos for educational and promotional purposes it is necessary that personal information such as, but not limited to name, company, telephone and e-mail addresses may appear on LawProse's application screens. Anyone who sees there information on a LawProse, Inc. video may request removal by sending e-mail to lawprose@lawprose.org.

How can you stop receiving e-mail from us?

Each e-mail sent contains an easy, automated way for you to cease receiving e-mail from us (unsubscribe option), or to change your expressed interests. You may also send e-mail to lawprose@lawprose.org to be removed from our mailing list or reply to an e-mail you've received.

If you have received unwanted, unsolicited e-mail sent via this system or purporting to be sent from our system of sent by a LawProse customer, please forward a copy of that e-mail with your comments to lawprose@lawprose.org for review.

How can I change my information?

You may review and change your information with us at any time by contacting us via e-mail at lawprose@lawprose.org.

Safe Harbor Data Privacy Notice

LawProse adheres to the Safe Harbor Principles published by the U.S. Department of Commerce (the "Safe Harbor Principles") with respect to personal information (as defined below) it receives from the European Union.

This notice outlines our general policy and practices for implementing the Safe Harbor Principles, including the type of information to which this notice applies, how we use personal information, and the choices individuals have regarding our use of, and their ability to correct, that personal information. If there is any conflict between the policies in this notice and the Safe Harbor Principles, the Safe Harbor Principles will govern.
This notice applies to all personal information we handle on-line. For purposes of this notice, "personal information" means data that: is transferred from the European Union to the United States; is recorded in any form; and is about, or pertains to, a specific individual who is identified in, or is identifiable from, the data. "Sensitive information" is a subcategory of personal information. Sensitive information is defined as personal information specifying medical or health conditions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, or the sex life of the individual. Sensitive information also includes personal information received from a third party where the third party treats and identifies it as sensitive.

Safe Harbor Principles Regarding Personal Information

Notice and Choice

We notify individuals about the personal information we collect from them, how we use it, and how to contact us with privacy concerns. We obtain personal information only as permitted by the Safe Harbor Principles or with the consent of the individual affected. Consent for personal information to be collected, used, and/or disclosed in certain ways may be required in order for an individual to obtain or use our services. To the extent permitted under the Safe Harbor, we reserve the right to process personal information in the course of providing professional services to our clients without the knowledge of individuals involved.

Disclosures and Transfers

We do not disclose personal information to third parties, except when one or more of the following conditions is true:

  • we have the individual's permission to make the disclosure;
  • the disclosure is permitted by law or mandatory professional standards;
  • the disclosure is reasonably related to the sale or other disposition of all or part of our business or assets;
  • the personal information to be disclosed is publicly available;
  • the party to whom the disclosure is made controls, is controlled by, or is under common control with LawProse;
  • the disclosure is reasonably necessary for the establishment or maintenance of legal claims; or
  • the disclosure is to persons or entities for whom we are providing services, provided the disclosure is consistent with the purpose for which the personal information was obtained.

We will comply with the Safe Harbor Principles with respect to disclosures of sensitive information, including, when applicable, obtaining the explicit consent of the individual prior to disclosing sensitive information to a third party or using sensitive information for purposes other than those for which it was originally collected or subsequently authorized by the individual.

Transfers of information permitted under this notice, either to third parties or within LawProse, include the transfer of data from one jurisdiction to another, such as transfers to and from the United States of America.

Data Security, Integrity, and Access

We employ physical, electronic, and managerial measures, including education and training of our personnel, designed to provide the personal information in our possession with reasonable protection from accidental loss or destruction, improper use, alteration, or disclosure. Personal information collected or displayed through a web site is protected in transit by industry standard encryption processes. However, we cannot guarantee the security of personal information accessible on or transmitted via the Internet.

We process personal information in ways compatible with the purpose for which the personal information was collected, or as otherwise authorized by the individual. To the extent necessary for such purposes, we take reasonable steps to make sure that personal information is accurate, complete, current, and otherwise reliable with regard to its intended use.

If an individual becomes aware that personal information we maintain about that individual is inaccurate, or if an individual would like to update or review his or her personal information, the individual may contact us using the contact information below. As a security precaution, we may request that the individual provide identifying information such as name, e-mail, or address. In addition, we may limit or deny access to personal information where providing such access would be unreasonably burdensome or expensive in the circumstances, or as otherwise permitted by the Safe Harbor Agreement. In some circumstances, we may charge a reasonable fee, where warranted, for access to personal information.
Accountability and Enforcement

We monitor our adherence to the Safe Harbor Principles and a program administrator is available to address questions and concerns regarding our adherence.

With respect to any dispute relating to this notice that cannot be resolved through our internal processes, we will cooperate with competent European Union data protection authorities and comply with the advice of such authorities. In the event that we or such authorities determine that we did not comply with this notice, we will take appropriate steps to address any adverse effects and to promote future compliance.

Amendment

We may amend this notice from time to time by posting a revised notice on this Web site, or a similar Web site that replaces this Web site.

Information Subject to Other Policies

We are committed to following the Safe Harbor Principles for all personal information, as that term is defined herein. Other information we receive may be subject to policies that may differ in some respects from the policies set forth in this notice. Information relating to present or former LawProse personnel is subject to our policies concerning personnel data privacy, which are available to present and former LawProse personnel upon request. Information obtained from or relating to clients or former clients is further subject to the terms of any privacy commitment made to the client, any agreements with the client, and/or any applicable laws and professional standards

Contacting LawProse

If there are any questions about this privacy LawProse, the practices of this site, or dealings with this website, contact support at lawprose@lawprose.org.

Privacy Policy Changes

This policy was updated on February 25, 2009